How To Set Up G Suite For Education

Everybody loves Google Workspace (formerly G Suite). Why? It is an insanely powerful set of tools you can utilize to perform tasks effectively, collaborate with your teammates, and even connect with your customers. Let'southward show you how to set it up for your concern.

What is Google Workspace – And why do you need it?

Before we look at how to fix Google'southward Thou Suite, let's see what exactly it is.

Google Workspace is a prepare of enterprise-course Google Apps you tin can use to run your business concern. It includes the concern version of:

• • Gmail, Google Calendar, and Hangout Chats.
  • Google Docs, Sheets and Slides.
  • Google Drive and Google Proceed.

… and more.

But what exactly is the deviation between the gratis version and business concern version of these Google Apps?

The fundamental difference is that the Google Apps within Thousand Suite has features to help you lot collaborate with employees within your company. And these features are generally not available in the free version of Google apps.

For example:

• • In the G Suite version of Gmail, you become professional person email addresses ending with your company name i.e. [email protected] . But in the free version, your e-mail address has to stop with '@gmail.com'.
  • In the G Suite version of Google Bulldoze, you get 30GB of storage space per user (the bigger plans include unlimited storage). Just in the free version, you become only 15GB.
  • In the G Suite version of Google Calendar, you tin can create multiple calendars for different purposes – each with its own members, schedules, appointments, and more. Just in the free version, you only go one calendar to work with.

But the biggest reward K Suite has over gratis Google Apps is:

Awesome integrations : In G Suite, you can quickly create email accounts for members of your company/business – and requite them access to Gmail, Google Drive, Hangouts Conversation and all G Suite apps very hands.

In addition, apps piece of work seamlessly with each other.

Merely create a certificate in Google Drive, share it with your team on Gmail and in one click, first a video call to discuss the contents of that document.

That'southward the ability of Yard Suite compared to the gratis apps, in which every single person'southward account is disintegrated from one another, making collaboration very hard.

How much does Google Workspace cost?

Not much.

Thou Suite's Bones plan starts at $6/calendar month per user. In information technology, you get:

• • The complete set of G Suite apps with full enterprise-level functionality.
  • 30 GB of cloud storage per person.
  • Basic admin-level controls that let y'all add together/remove users, enable security and more.

If you desire more features, you'll accept to subscribe to the Business concern programme. Information technology starts at $12/calendar month per user and unlocks boosted functionality such as:

• • Cloud Search, a characteristic that searches through all G Suite apps to get you the results y'all want.
  • The power to recover visitor data from ex-employees' accounts.
  • Advanced admin features that let you set how long emails and chats are retained, where your data is stored, and more.

If y'all want even more security and control over your data in G Suite, the Enterprise plan is the all-time option for y'all. Starting at $25/month per user, it gives y'all:

• • An advanced console from where you can manage all users, apps, and devices on G Suite.
  • Control sharing of sensitive information.
  • Get advanced enterprise-course security and reports on how your data is being used.

You get a 14-day free trial to apply G Suite yourself. At the showtime, nosotros recommend you become the Basic programme. It includes all the necessary features y'all need to run your business.

If your needs grow as you utilise G Suite, yous can then subscribe to the Business organisation or Enterprise level G Suite plans.

Google offers two types of pricing:

• • Flexible: In flexible pricing, y'all pay on a per-month basis. And you lot can cancel your subscription at any time without incurring extra charges.
  • Annual: In annual pricing, you pay on a per-twelvemonth basis. Y'all tin can cancel your subscription any fourth dimension just will be charged for the whole year.

If you're only testing out Yard Suite, you might want to become with the first selection. Only if you lot're expressionless-set up on using 1000 Suite for your business, going for the 2nd pick is a much better choice.

What to do earlier signing upward for Google Workspace

Earlier y'all tin can sign upwardly for K Suite, you'll need three things fix to become:

• • A working credit card: While you practise get a 14-mean solar day costless trial when you sign up for G Suite, yous'll nevertheless need to enter your credit card details. This will keep your business relationship active after your trial ends.
  • A domain name: You don't need a website to run your G Suite account, only you exercise need a domain name. It will exist used as an extension of all the emails in your One thousand Suite account instead of the standard '@gmail.com'.
  • An alternate email accost: During sign-up, you'll exist asked to enter your alternate 'non-G Suite' e-mail accost. This is for security purposes and tin can aid you lot if you're unable to access your account.

Hint: If you don't accept a domain name, y'all can find ane hands at namecheap.com . As the name says, they provide unique domains at cheap rates. Plus, they have bully customer back up.

How to sign upward for Google Workspace

To first, head to workspace.google.com .On this page, click on the blue 'Get Started' button.

Click on 'Get started'

Y'all'll country on the sign upward page. Here, enter your business name, the number of employees your company currently employs and the country in which your business is located. Afterwards typing this info, click 'Next'.

The Sign up page

On the side by side folio, enter your commencement & final name – and your electric current email address. Over again, click next.

Enter your contact info

Next, click on 'I have i I tin employ' to enter your domain name. If you don't have ane, click on 'I don't have one'.

Enter your domain name if you lot have one

Hither, enter a domain name you desire to purchase. Domains can toll as fiddling as $12 a twelvemonth to as much as $l a year. That's because every domain has its own value, and therefore, no stock-still cost.

Too, notation that not all domain names that you blazon in volition be available. So information technology might take a few tries until you lot discover the perfect name.

Once you observe it, click on it and you'll achieve this folio:

Cull a domain proper name if you lot don't have i

Click 'Side by side'. You'll land on a page where yous'll have to enter the exact address of your business organization. This is required to register your domain.

Enter your concern information to register your domain

Fill up the form and click 'Next'.

The next folio volition ask you lot to create your first M Suite username.

Create your G suite username

Choose any username you similar. It can be your name, the section in which y'all work or fifty-fifty something as simple as how-do-you-do.

Later on that, create a secure countersign. We recommend you add together a uppercase letter, a special character and a number in your countersign to go far as prophylactic as possible.

Click on 'I'grand not a robot' – and click on 'Agree and Continue'.

That'southward it!

Sign into your business relationship

You'll state on the familiar sign-in screen. Sign in to your account. In one case you sign in, you'll be asked to review your G Suite program. Confirm and click next.

Review your G suite plan

You lot'll see the checkout page. Hither, enter your credit card details, review your data and click next. You'll see your account has been created and can go to the setup screen.

The Google Admin Folio – Iii things you need to do

Once you've signed up for a gratuitous trial, you'll land on the setup page which will wait something similar this.

Thousand suite homepage

If you can't encounter this folio, become to your admin panel and expect for the 'more' icon represented with iii vertical dots. It's correct beneath your contour picture at the upper-right corner of your screen.

This will pull up a dropdown bill of fare where you'll find the 'Setup' choice. Click on information technology.

In the setup window, you lot've got three things to practice:

• • Verify your domain address: Before y'all can use G Suite, you need to verify with Google that the domain name you've entered is yours.
  • Add new users: Later your G Suite account is active, you can add new users from your company to G Suite.
  • Create groups for users: One time y'all've added new users, you'd want to divide them into groups for ameliorate organization.

In this section, we'll bear witness y'all how to go through these steps 1 by one.

Don't worry. It isn't as difficult as it seems (except maybe the domain part).

1. Verify your domain address

Before you can use whatever apps within Thousand Suite, y'all need to verify your domain proper name. We'll quickly list out the steps which will show you lot how to do that.

• • In the setup wizard, you'll find the pick to verify your domain. Click on it and the tab will expand. At the bottom of the tab, you'll notice the option to cull another tab. Click on it and select 'Add together a domain host record (TXT or CNAME)'.

Verify your G suite domain

• •  Next, copy the code which appears in the value/answerdestination/ field:

G suite site verification

• • In one case that's done, sign in to your hosting account, open the DNS section and click on 'Add together custom records'. In that location, paste the code you just copied. If this sounds complicated, click here to go to Google's highly exhaustive table of contents where yous'll discover pace-by-stride instructions on how to verify your domain name via your hosting provider.

One time you've verified your domain, your account volition become active and you'll be able to ship/receive emails on your G Suite account.

2. Adding new users

G Suite is a software that's meant to be used by a group of professionals – non simply an individual person (although you can certainly practise that). With 1000 Suite, collaboration is the proper name of the game.

That being said, here'south how you add together a new user to your Thousand Suite account:

Add together new users to G suite

• • Click on the 'Users' icon on the admin console.
  • Yous'll see a big yellow '+' icon on the next page in the upper-left corner. Click on information technology.
  • To add together a new user, you just need to type in their first and terminal proper name. If you want, y'all can add their profile picture and secondary e-mail (their personal 1) as well.
  • Create a password for your new user – or click on 'Automatically Generate A Password' to permit G Suite create a stiff password for yous.
  • Once you've added the details and created the password, click on 'Add New User' to add together them to your G Suite business relationship.

This will add together the user to Grand Suite where yous can give them admission to the G Suite Google Apps.

3. Creating Groups for your users

Once you add your users, you want to separate them into groups. This will make information technology easier for you to control which users can utilize which app, which information they tin can admission and in general, what activities they can perform on your G Suite account.

Create groups for your users in G suite

Hither's how you lot tin can create a new group in G Suite:

• • Go to the Admin Console and click on 'Groups'. If you tin can't encounter that option, click on 'More Controls' at the bottom of the Admin Console.
  • Side by side, click on the '+' icon on the lesser-correct corner of your screen.
  • Choose a name for your new group. It can be anything like Sales, Tech Support, HR, etc.
  • Create an email address for the grouping. For the sake of simplicity, brand the email name same as the grouping proper name. For example, the email address of the Customer Back up group can exist [email protected]
  • Gear up the desired access level for your group. Do you want information technology to be public, restricted or something in between? All in all, in that location are five access levels you lot tin assign a group.

Once you gear up the group, click on the 'Create' button. Then, simply go dorsum to 'Users' and add the people you desire to your new group.

So, to recap:

• • Get through the signup page: Enter your organization name, choose a domain, and put in your credit carte du jour info to become started.
  • Verify your domain proper name: To showtime using G Suite apps, verify your domain name with Google.
  • Add new users and create groups for them: Add your team members/employees to your Chiliad Suite account and sort them into groups on the basis of their roles within your team/visitor.

By following these steps, your G Suite account will exist fix. This ways that you and other users within your M Suite account can at present start using Google apps to collaborate and run your concern.

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Harsh is the content atomic number 82 at Hiver. He's jocular, loves dogs, and is e'er up for a route trip. He also reads - when Netflix gets boring.

Source: https://hiverhq.com/blog/set-up-g-suite

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