How To Set Up Business Email In Outlook

Creating an email group in Outlook is incredibly useful if you observe yourself emailing the same group of people.

You won't have to manually add member electronic mail addresses each time you type out group emails anymore.

But how do you get most making i?

In this article, I'll go over what an Outlook group is and how to create an email distribution grouping from your Microsoft Outlook contacts. I'll also bear witness you lot how to edit these groups and send emails to them.

This Article Contains:

(Click on the links below to jump to a section of your pick)

How to Create Grouping in Outlook
- For Windows Platforms
- For Mac Platforms
- For the Outlook Spider web App
How to Send an Email to a Contact Grouping in Outlook
How to Edit a Contact List in Outlook
Outlook Nuts

Let's become started!

How to Create an E-mail Group in Microsoft Outlook

The process of setting upwards an Outlook contact list varies slightly depending on whether you use Windows, Mac, or the Outlook Spider web App (OWA).

Allow'southward take a look at how to fix up a distribution group on each platform:

A. For Windows Platforms

Here's how you tin can easily create a distribution listing in Outlook on Windows:

Step 1

To create a new group, first open Outlook. Then, become to the navigation pane and click on the People icon (the small icon to the bottom left of your screen).

Alternatively, you lot can also select New Items > More Items > Contact Group from the Home tab.

Step two

Nether My Contacts, select the folder in which you want to relieve the contact group. Nearly people tend to save the new contact group in the contacts folder.

Notation : For this commodity, I obtained several sample contacts from this website .

Step 3

Select New Contact Group from the Dwelling tab in the top ribbon.

Step 4

Set a group proper noun for your contact group in the proper name field.

Pace five

Click add members and choose to add member emails "From Address Book," "From Outlook Contacts," or "brand a new contact."

Hither'southward what each of these means:

From Address Book – This usually contains the e-mail IDs of people in your organization.
Outlook Contact List – This contains primarily a set of external contacts that you've stored in a Microsoft Outlook contacts folder.
Make a New Contact – This enables you to create a new contact to add to the list.

If the list of contact emails only contains a group of people from your company, you tin can likewise add together multiple people through your house's global accost list. (A global address list is an electronic address book that contains the contact information of everyone in an organization.)

Note : If you need to add member emails once more to your list of business organization or personal contacts , just select the list and click Add members to repeat the process.

Step six

Once you select members and end setting your contact grouping, click Salvage & Shut, and the Members box will disappear.

Once y'all click Save, you tin test your group by sending a new e-mail to your group contact list.

Note: If yous want to add an Outlook distribution listing to a contacts folder on Outlook, you can do so using the folder pane.

Back to contents

Now that I've covered how to create a list of contact emails for Outlook on Windows allow's look at the distribution list process for Mac systems.

B. For Mac Platforms

Follow these steps to create group in Outlook for Mac devices:

Step one

Open Outlook, go to the navigation bar and click on People.

Image source: support.microsoft.com

Step 2

Then, select Domicile > New Contact Listing from the navigation bar to create a new group.

Step 3

When the contact group window pops up, set a grouping proper name for your list of contact emails.

Stride 4

Select Add just below the navigation bar and select members using their e-mail address to add a contact to the contact list.

Y'all can keep adding multiple people to your new group through the members' box.

You tin even add an existing list of contact emails to your new list.

Step 5

When you lot select members and terminate your contact list, click on Save & Close, and the members box volition disappear. Later you click relieve, you can test your contact group by sending a new email to your list of contact emails.

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Now that I've covered how you tin can create an email group on Outlook for Mac, let's wait at setting upwards an electronic mail group on the Outlook Web App (OWA).

C. For the Outlook Web App

Hither'south how y'all can set up up an email group on the Outlook Web App:

Step ane

Get to the Outlook web app (OWA) and click on the Contacts icon on the left side.

Step 2

Click on the small arrow next to the blue New contact push button and select New group from the drop-down card.

Footstep 3

When the dialog box opens, blazon in the proper noun of the contact group that y'all want to create. Y'all can type in the group content in the description field, then click on Create.

Pace 4

Type in the email addresses or names of the contacts you want to add to the electronic mail group. Once yous've selected contacts to add to the group, click on Add, and you're done!

If you're the group owner, you can easily observe the groups you've created. Just click on the 3 lines on the people page and then go to Groups > Owner.

Back to contents

I've covered how you tin can create an email group on Windows, Mac and the OWA.
Just if you're the group owner, how practise you send emails to your Outlook distribution list?

How to Send an Email to a Contact Group in Outlook

Hither'south how to send emails to an email grouping with multiple people y'all've created on Outlook:

On Outlook, open a new email message and type in the body and subject. In the To field, instead of typing in mail addresses, showtime typing the group ID.

When the prompt appears, click on it and hit Transport – your email will be on its way to members' inboxes.

That's all you need to practice to transport grouping emails to a contact group on Outlook.

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At present that we've seen how you tin send grouping emails to your Outlook distribution list, let'southward run across how a group owner can edit the contact list.

How to Edit a Contact List in Outlook

What if you want to add a new email contact or change the group ID of an existing group ?
It'southward simple!

But open Outlook and type a new bulletin. Then, type in the group ID in the 'To' field. Then, right-click on the list and select 'Edit Contact.'

The contact group tab will then open up, and you can add new members or remove members from the existing group hands!

Note : This process remains largely unchanged irrespective of the platform you lot use with Outlook.

Back to contents

Now that I've covered all you need to know about Outlook electronic mail groups, let'south take a look at the types of groups on Outlook.

Outlook Basics

There are two types of electronic mail contact groups in Microsoft Outlook:

A. Microsoft Office 365 group

This blazon of group is centered around one "group email address."

An Office 365 group allows team members to access emails sent to i accost from a shared mailbox. For example, a project team that shares a group e-mail address is a Microsoft Part 365 group.

Anyone who sends an electronic mail to the team can send it to the shared mailbox of the Part 365 grouping. This way, they don't take to transport divide emails to each group fellow member.

Since the whole grouping has access to a shared mailbox and group calendar, coordinating emails and group conversations is much easier!

B. Outlook contact grouping

This is the kind of group that we covered in this article.

A contact group (likewise known as a distribution list) is a drove of email addresses you tin email together.

Members of a new contact grouping don't share the aforementioned email address — and don't even accept to exist part of the same system. They tin can exist pretty much anyone you want to ship emails to as a group!

Later on setting upward the group, you tin can send emails, calendar invitations, and reminders to all your group members with just 1 click. When you transport an email to the group, it will get delivered to each recipient.

Notation: Outlook e-mail groups are not the aforementioned as a agenda group that lets you create shared calendars.

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Wrapping Up

It'due south really easy to set up a contact group on email clients like Microsoft Outlook and Gmail, regardless of what platform yous use.

You can follow the steps I've mentioned in this article to create groups with multiple people on Windows and Mac versions of Microsoft Outlook every bit well as the OWA.

Ajay is the founder of GMass and has been developing email sending software for 20 years.